If your company handles sensitive information regarding employees and customers or keeps confidential documents on business accounts and deals, it is vital to restrict access to these files from prying eyes. Even the employees are well-trained and reliable, a slight error can result in serious consequences. Here are four tips to help you limit access to documents on electronic devices to prevent a breach.

Utilizing multi-factor or two-factor authentication protocols to gain access to data is a reliable method to prevent hackers from gaining access to protected files. The additional security layer blocks them from stealing usernames and passwords to access confidential information. It also helps to comply with laws like GDPR and HIPAA.

A requirement for an eSignature is a popular option for companies who wish to deals space software keep individuals who do not have permission from accessing private files. This allows businesses verify the identity of the person before giving them access to private information. It also ensures maximum security as any changes to documents are able to be spotted.

Custom permissions can be used to enhance security by allowing managers to manage sensitive files being printed, copied and even opened. The restrictions can be placed on the kinds of changes that a document can undergo such as changing text or design. These documents can also have an examine trail added to them, allowing administrators to monitor activity and spot any unauthorised changes.

This can be done by making sure that you enforce the “clean desk policy” which ensures that all papers and documents are securely locked away or password protected when an employee quits their desk. This can be achieved by enforcing a “clean desk” policy, which ensures all documents and papers are locked away or protected by passwords when a worker leaves their workstation. All devices, including laptops, desktop computers, or smartphones are also cleared of any information before they are powered off or disposed.