It can be a challenge to manage a large amount of documentation, whether you use file cabinets or a computer-based folder or an online storage service like Google Drive. Employees spend more than 2.5 hours each day searching for the information essential to their work and the clutter of documents on paper can become overwhelming and stressful.

Fortunately, this issue can be solved by switching to an online document management system. An electronic system can assist in eliminating manual workflows and simplify document processing while providing an internal channel to collaborate with remote teams.

The most efficient document management software automates many processes. This includes taking inincoming documents via email or scanners and routing them based on defined rules. This allows employees to concentrate their attention on more important tasks. They also provide a variety of features that improve accessibility and organization of documents including version control, which keeps track of edits and lets you restore documents to earlier versions. Other features that are useful include a powerful search tool that allows users to narrow their search based on document type, index values keywords, and full-text.

The top document management systems offer redundancy of data so that your company is able to access important information even if a server fails or a natural catastrophe occurs. Many document management solutions allow employees to work from their office or go on the move using the web browser, an iOS or Android apps and integrations with ERP applications accounting software, accounting software and many more.

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