A video conference lets remote board participants to see one another, even if they use different kinds of devices. For their meetings, nonprofits can choose between a variety of video conference platforms, such as Zoom, GoToMeeting WebEx, and Google Meet. Nonprofits can also make use of a board management program that has an interface for meetings that allows remote participation, without leaving the platform.

The ability to see the expressions on the faces of participants could encourage more interactive and participative meetings. To ensure that everyone is heard, the chair should call on board members who haven’t spoke and limit the number of people speaking at a time. This ensures that the discussion doesn’t get concentrated by one person and provides a more balanced decision-making process. To cut down on background noise ensure that participants turn off their phones and hit the mute function when they’re not talking.

Some directors might be unfamiliar with a virtual environment and are hesitant to speak up, which limits their engagement and the effectiveness of the meeting. This can be addressed by using an easy-to-use meeting interface or a workshop which orients attendees to the system, and encouraging participants to practice before the meeting. The board can also develop a strict agenda with deadlines for each item. This will ensure that the meeting runs smoothly and that the desired result is accomplished. Board directors can highlight digital documents and take notes to improve their involvement and speed up the meeting. They can also share their notes with other members to help collaborate and improve the quality of their minutes.

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